►Wedding Event Profile

Temecula’s Best DJ   Wedding Event Profile

This document © Temecula’s Best DJ and is not intended for general distribution.

951.491.8800     email: dennis@temeculasbestdj.com

 

►NOTE:  This information can be submitted online using the form below.

 

Alternatively, the form can also be prepared and submitted using “Word”, “Paint” or similar software using the following document (please follow directions upon the form):

 

Wedding Planning Documentation – WORD Format  The document was created using ONLY Arial and Arial Black fonts that are on just about every PC or MAC available today.  I still ask that the data be entered using a computer in this way or by internet submission as opposed to a “handwritten” document since handwriting interpretation can lead to mistakes and (more importantly) there is a significant amount of data that needs to be formatted and manipulated to create a neat, accessible and easily referenced file that ensures success on your wedding day (a copy of a completed file is attached for you to see the end result).

Again, Submitting online or using this form decreases the likelihood of spelling mistakes, legibility of handwriting or information errors.  

 

Another important part of our agreement is a completed, signed contract to protect both you and A Perfect DJ.  It maps-out all the services that are included, the hours of service and the total cost of services.  A copy of the contract can be found here:  ►Contract◄

Please note that in addition to this information it is important that you also create an “ITINERARY/TIMELINE” that you clear with your wedding coordinator, photographer and your wait staff supervisor. An example can be found here:  Wedding Itinerary Sample

 

Be sure to indicate both the name of track and recording artists’ name for music requests.

►►►PLEASE NOTE:  With the average (pop) music track (dance, classical and others are much longer on average) being about 3:30 in length, please note that with silence during your ceremony and toasts, the average 5 hour wedding will consist of about 75 songs.  If you choose to indicate every song to be played you are welcome to do so.  However, most couples find that it is better to only give an “outline” of preferred tracks and allow the DJ to “read the crowd” as well as allow your guests to make requests so long as they fall within your parameters.

 

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Many event facility staff members arrive late compared to the DJ and many times I am confronted with someone who wants me to move my ceremony site equipment without regard for the start time, the bride's inconvenience and a reduced amount of time management for your wedding day. This email address allows me to send them an email reminding them of the clause within my contract that states: <<<11(e) Unless specific instructions for placement location of equipment are not given at least 24 hours in advance of performance by the Purchaser or event coordinator, DJ Service will, on the day of performance, assess the venue, electrical loads, location of and number of guests and dance floor location. DJ Service will then setup where he deems is the best location to deliver performance. If DJ Service is subsequently asked to tear down, reposition and/or relocate equipment an additional fee of $100 per relocation will be assessed by DJ Service payable prior to performance in cash (a receipt will be issued at that time). In addition, DJ Service is not responsible for consequential time delays. >>>

(If applies)

For conveying and addressing last minute details.

(Please enter the EXACT start time of your ceremony and NOT the time disclosed to your guests. This is important to allow an early arrival time of DJ for setup)

NOTE: It is important to list ALL of your bridal party members including their role in your wedding and additional information regardless of if they will be introduced or not introduced.

Please enter the names of all persons in your bridal party as well as anyone else that you want to be introduced. Select if you want them to be introduced during your "Grand Introductions" and describe their role in your wedding (i.e.: bridesmaid, groomsman, flower girl, uncle, etc.). Also select the song, recording artist or music type you want for their introduction (If you are not sure, please note or leave blank). Please be aware that you are entering these people in the sequence that you want them to be introduced. Last, please enter the "script" that you want announced immediately prior to their introduction. If you are unsure of what you want said you can enter information about who this person is, their hobbies, career, children, what they are famous or infamous for and we will assist you in writing the script. Remember that the "Bridal Party Introductions" start of your reception and it is important to start off with a "bang" and allow your guests to get to know your bridal party. You are free to be creative, fun, respectful, loving, etc.

Directions for completing Bridal Party Introductions: The tradition of “Bridal Party Introductions” is a very popular part of a wedding day. This is a powerful activity that should not be underestimated. The majority of your family and guests will not know many of the relationships you have developed over the years with your bridesmaids, groomsmen, Maid (or Matron) of Honor, Best Man, etc. The bridal Party Introductions start off the celebratory part of your reception. With bridal party introductions, if you can get your guests to laugh, cry, be surprised, turn their heads, etc. it is a great way to “loosen them up” and make a first impression to start off your reception.

Immediately following your ceremony your guests are relocated to the area where your reception will take place. Here, they will enjoy the “Cocktail Hour.” Meanwhile, you (the bride and groom) will be accompanied with your bridal party to a separate location for photographs to make the best of everyone’s time.

When photos have ended, it is then time for the BRIDAL PARTY INTRODUCTIONS. You have the choice of introducing your bridal party individually, as couples, all at once or not at all. This choice is part of you “personalizing” your event. Remember that parents and grandparents usually expect the bridal party to be announced because it is considered “traditional.”

Note: Some brides want their parents and grandparents introduced as well. One good suggestion when this is requested is to introduce your parents or grandparents using the music they used on their wedding day for their ceremony or “first dance.” This song is guaranteed to bring back memories and emotions while setting the stage for the other intros.

At A Perfect DJ we strongly suggest individual introductions for the bridal party. With our experience this gets your guests to interact and to laugh, cry and learn a bit of background on the people who mean so much to you. In other words; it “kicks off” the “partying” portion of your day. (Our philosophy is to start your reception with a bang!) These introductions can say “I love you,” send a special message, poke fun at someone or their past, acknowledge their reputation or occupation or may just have music from their favorite recording artist behind them. (It is recommended to keep the introductions to fewer than 100 words so that it does not slow the progression of your evening.)

Here are some examples of actual paragraphs written by customers that were used for their bridal party introductions:

• He’s the Groom's Brother who is 17 years old from Riverside, CA. He’s a “girl crazy” high school student who just got his driver’s license and first car. He is also an aspiring fireman, but is currently mooching off mom and dad. Let’s give it up for… Groomsman: Bob Franklin!

• This is the Bride's oldest friend from Murrieta, CA. She works at Guitar Center and always has a drink in her hand because she is always looking for any excuse to party. How about a special welcome for… Bridesmaid: Jessica Turner!

• This next gentleman is the Bride's brother from Canyon Lake CA. He’s a local Pawn Shop owner who’s always ready to wheel and deal! He’s also a “self-proclaimed lady's man” who loves Bud Light and Chargers Football. Let’s say hello to… Groomsman: Jeff Hinckley!

• Here’s the Bride's friend from Boise, ID. She’s not quite your typical Mormon girl, but we'll leave that to your imagination. She's a single mother of a 5 year old daughter and always willing to give you a good laugh. Let’s hear it for… Bridesmaid: Rebecca Reynolds!

• He’s a friend of Bride and Groom and the whitest guy you'll ever see come “straight-outta” Compton, CA. He’s a roofing foreman who enjoys long drunken walks on the beach. In addition, he spends his spare time fixing all the toys he enjoys breaking. Everyone welcome… Mike Jacobs!

• She’s the bride’s sister who has always been there for her through thick and thin from the days they fought like cats and dogs to these days when they help each other with life’s challenges. Anita loves her sister more than anything in the world. Let’s give a special, warm, loving hello to… Bridesmaid Taylor Williams!

• This is Chris’ nephew; He likes long walks on the beach under the pale moonlight, teddy bears and a good caramel macchiato! Say hello to… Best Man: Mr. Jake Abbott!

• She’s a teacher and an amazing mom of two whom the bride admires and looks up to. She’s an amazing singer & should have tried out for “The X-Factor!” She’s been the bride’s best friend and will always be. Give it up for… Maid-of-Honor: Terri Stevens!

• And last but not least: These are the Bride's Nieces who are 16 & 13, both going on 25. They are also “boy crazy” teenagers who just love Justin Bieber. Put your hands together for… Flowergirls: Renee and Nicky!!!

Note: It is important that you list the introductions in the correct sequence of their entrance. If you have problems writing the introduction information just send information on the bridal party members that include:

■ Name, bridal party “role” and any info on relationship (i.e.: brother, sister, friend, cousin, aunt, niece, etc.), their occupation, their hobbies, what they are famous or infamous for, their spouse, children, pets, etc.

…and I will be happy to assist in writing the introduction for you.

Remember that in popular music today, it usually takes about 1:00 minute into the song before hearing the name of the song, the “hook” or the first chorus. However, an introduction can be over in less than 20 seconds (or take well over one minute!). At A Perfect DJ we utilize state-of-the-art equipment and decades of experience to produce music edits that are able to convey your thoughts to your audience in an instantly recognizable format. You will definitely get your point across whether you are conveying affection or just having fun with your bridal party and guests.

It is further recommended that you keep these introduction tracks a secret from the bridal party. This adds to the anticipation, surprise and makes for great wedding moments. (Your photographer will have a field day and you will get animated photos that will last a lifetime!) After all, that’s what you want right? And aren’t you paying a photographer thousands of dollars to get great, candid shots of your family, guests and bridal party? ***Note: A Photographer captures the pictures that last a lifetime but a good DJ creates those moments!

It may sound corny but as a DJ, if I can get people to dance, applaud, laugh, cry and do things they would not normally do, I have done my job. Remember, my goal is to have your event come together with emcee services and music to rival a Hollywood awards ceremony, television production or motion picture. Please feel free to ask as many questions as you need regarding introduction edits or any other aspects of my coordination or services.

NOTE: Please list ALL Bridal Party members regardless of if you want them introduced or not. Please indicate if want this person to have an Introduction or No Introduction | Their Role in your wedding day [i.e.: Best Man, Bridesmaid, Groomsman, Uncle, Mother, Sister and Flower Girl, etc.] | The Name of Person in your Bridal Party | The Song requested for their introduction | A brief description of how you know this person | This person's Occupation, military rank (and branch of military) or student status | Their Hobbies, obsessions, favorite music, recording artist, etc. Remember that a "MAID of Honor" is an unmarried woman and a "MATRON of Honor" is a married woman.

To be played immediately after their introduction as this person enters the reception

To be played immediately after their introduction as this person enters the reception

To be played immediately after their introduction as this person enters the reception

To be played immediately after their introduction as this person enters the reception

To be played immediately after their introduction as this person enters the reception

To be played immediately after their introduction as this person enters the reception

To be played immediately after their introduction as this person enters the reception

To be played immediately after their introduction as this person enters the reception

To be played immediately after their introduction as this person enters the reception

To be played immediately after their introduction as this person enters the reception

To be played immediately after their introduction as this person enters the reception

To be played immediately after their introduction as this person enters the reception

To be played immediately after their introduction as this person enters the reception

To be played immediately after their introduction as this person enters the reception

To be played immediately after their introduction as this person enters the reception

To be played immediately after their introduction as this person enters the reception

To be played immediately after their introduction as this person enters the reception

To be played immediately after their introduction as this person enters the reception

To be played immediately after their introduction as this person enters the reception

To be played immediately after their introduction as this person enters the reception

►►►Grand Introduction of Bride and Groom

(Indicate how you would like to be announced. i.e.: “Mr & Mrs. Smith,” “Captain & Mrs. James Smith,” “James & Dr. Meagan Smith,” “Meagan & Jim ,” etc.)

"BRIDE INTERACTION" It is a fact that greater than 99% of weddings DO NOT go as planned. Some brides want to play an active role with their vendors ON THEIR WEDDING DAY and other's want the task of interfacing with vendors left up to the Matron of Honor, Bride's mother, wedding coordinator, etc. Please Indicate the interaction that you (as the bride) want on your wedding day. On a scale of one to ten; 1 one being "no contact with the DJ on the day of the wedding" of 10 being " I want to have a say and give direction on every issue that arises on my wedding day."

Please write the name and cell phone number for a "contact person" if you are planning to have a "day of" wedding coordinator.

(Please note that your DJ does not drink alcohol while performing)

These music selections are usually played while the bride and groom are getting pictures taken immediately after the ceremony. If no recommendation is entered, the DJ will play low-keyed love songs from all eras to current. This will be done because at a wedding it is important to play music for all ages that generally attend a wedding.

If no recommendation is entered, the DJ will play low-keyed love songs from all eras to current. This will be done because at a wedding it is important to play music for all ages that generally attend a wedding.

Who will be giving a toast? Please note that it is common for the "Best Man," "Maid or Matron of Honor" (maid is unmarried, matron is married), "Father of The Bride" and "Father of The Groom" to give toasts but feel free choose anyone you would like to allow to give a toast. (Please list these persons in the order or sequence of their toasts. As per our agreement, any persons using a microphone must view the webpage: http://www.aperfectdj.com/tutorials.htm for information on the use of microphones.)

•••► TOASTS ◄••• It is recommended that you ask your guests to keep their toasts to under 5 minutes in length in an effort to maximize your overall event time.

Should the DJ allow anyone who asks to use the microphone?

•••••••► ADDITIONAL ACTIVITIES ◄•••••••

Usually lasts approximately 2 songs to complete and for your photographer to take pictures

(To call the single ladies to the dance floor)

(To instruct the ladies how it will be performed, to motivate them and improve your photographs)

(Song to be played when the bouquet is caught)

(To call the single men to the dance floor and get them to surround the bride from behind to enhance your photographs)

(Played while the garter is being removed)

(To instruct the men how it will be performed, to motivate them and improve your photographs)

(Song to be played when the garter is caught)

(Typically, slow songs. DJ will continue to play additional songs and encourage participation.)

(In case you want to specify the first General Dance song)

*******************************MUSIC PREFERENCES*******************************

Please indicate the genres and recording artists that you want heard the most during your general dancing.

(example: "play lots of 90s music," "only a few Motown'" "only play Disco if requested," etc.

►*Examples of miscellaneous genres: ■ Big Bands/Standards – Frank Sinatra, Glenn Miller, Duke Ellington, Benny Goodman, Nat King Cole, etc. ■ 50’s & 60’s Rock – “Doo-Wop,” Beatles, Beach Boys, Jerry Lee Lewis, Elvis, Platters, Bill Haley, Chubby Checker, etc. ■ Motown/Soul – Aretha Franklin,, James Brown, Temptations, Supremes, Marvin Gaye, Smokey Robinson, Jackson 5, etc. ■ Funk/Disco – Bee Gees, Village People, Earth Wind & Fire, Donna Summer, Commodores, Kool & The Gang, etc. ■ Classic Rock – Bob Seeger, AC/DC, Van Halen, Rolling Stones, Aerosmith, ZZ Top, Eric Clapton, Elton john, etc. ■ 80’s Retro (and “New Wave,” “Punk,” “Ska,” “New-Ro,” etc.) – B-52’s, New Order, Romantics, Cure, INXS, Devo, Clash, Talking Heads, Cars, Billy Idol, Stray Cats, Morrissey, etc. ■ R&B/Old School – Rick James, Prince, Tone Loc, Salt-N-Pepa, , Will Smith, Madonna, MC Hammer, Michael Jackson, etc. ■ Country – Shania Twain, Dixie Chicks, Faith Hill, Tim McGraw, George Strait, Alan Jackson, Garth Brooks, Alabama, etc. ■ Rat Pack Jazz (romantic jazz of that era) *Generally played during Cocktail/Dinner unless otherwise specified* – Frank Sinatra, Dean Martin, Sammy Davis Jr., Ella Fitzgerald, Louis Armstrong, Tony Bennett, Bobby Darin, etc. ■ Modern (Cool) Jazz *Generally played during Cocktail/Dinner unless otherwise specified* - David Sanborn, Dave Koz, Al Jarreau, George Benson, Diana Krall, Boney James, Larry Carlton, David Benoit, Gerald Albright, etc. ■ 60’s & 70’s Romantic –Van Morrison, The Flamingos, Carpenters, Beatles, Neil Diamond, Bread, Ambrosia, Hall & Oates, Sting, Billy Joel, etc. ■ British Invasion – The Beatles, Rolling Stones, The Kinks, The Who, Rod Stewart, Eric Clapton, etc. ■ Modern Romantic – Colbie Caillat, Adele, Jason Mraz, Michael Bublé, Harry Connick Jr., Diana Krall, John Mayer, John Legend, Ben Harper, Norah Jones, etc. ■ Ethnic Music – Italian, Jewish, Irish, Latin, Greek, Cajun, Polkas, Reggae, etc. ■ “Group Participation” Dances – YMCA, Conga, Electric Slide, Cha-Cha Slide, Cupid Shuffle, Chicken Dance, Bunny-Hop, Macarena, Shout, etc.

******************* SPECIFIC MUSIC REQUESTS *****************************

You do not need to tell us all the tracks that you want throughout the evening since a good DJ will "read the crowd" to keep people on the dance floor based upon the music genres that you have selected above. However, if there are songs that you ABSOLUTELY want to hear, please indicate them below. Also please let us know if you want the tracks that you list to be played during the "Cocktail/Dinner Hour" or during "General Dancing. Please understand that the sooner this information is received by us, the more likely that we will be able to acquire requested tracks. Also, please try to accurately note “common misspelled” words or artist names in popular music to help in locating these tracks. (i.e.: "I Gotta Feeling," "You Da One," “Hot in Herre,” “Playa’s Only,” “Sk8er Boi,” ”In Da Club” or artist/band names like "Waka Flocka Flame," "LMFAO," "Flo-Rida," "Rihanna," "Timbaland," "Wiz Khalifah," “Joan Jett,” “Tone-Loc,” "Def Leppard" or “Eminem”)

►►►►►►►►NOTE: Please indicate if you want the songs played during "general dancing" or the "cocktail/dinner hour."

Please choose when you want these songs played

(Example: "No music containing foul language," "No music requests from children," "Only play Rap music after 8:00 P.M.," etc.)

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Maximum size 10MB. This is for additional information only. As per our agreement: DJ Service is not liable for errors or omissions due to documentation forwarded less than 14 days prior to event.

By submitting this form I hereby attest that this form is complete and that I am authorized to complete it on behalf of this event. I am also obligated to create an "Itinerary/Timeline" for the DJ as a reference guideline for the date of service.

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www.temeculasbestdj.com      951.491.8800    email: dennis@temeculasbestdj.com

This site, its contents and performances pertaining to it © Temecula’s Best DJ®. All original music © BMI by Dennis J. Barela